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  • Writer's pictureRyan Lockee

How To Find A Good Merchant Service Provider

Selecting a good payment processor is crucial for any business, as it directly impacts your ability to accept payments and manage your financial transactions. Here are some steps to ensure you choose a reliable payment processor:


1. Assess Your Business Needs:

  • Determine the types of payments you need to accept (credit cards, mobile payments, online payments, etc.).

  • Consider the volume and frequency of transactions.

  • Think about whether you need international payment capabilities.


2. Research Options:

  • Look for reputable payment processors. Common ones include Stripe, PayPal, and Authorize.Net.

  • If using an independent merchant service provider (such as Sonoma Merchant Services) find out who they use to process payments

  • Consider industry-specific processors if applicable (e.g., healthcare, e-commerce).

  • Read reviews and seek recommendations from other businesses in your industry.


3. Understand Fees:

  • Pay attention to transaction fees, monthly fees, and any hidden costs.

  • Compare pricing structures to see which one aligns with your business model.

  • Be aware of any additional fees for chargebacks, currency conversion, or specific features.

  • Processing fees can be taken on by the merchant (interchange pass through pricing is the fairest and most cost effective) or they can be reduced via Surcharging or they can be eliminated via Cash Discount


4. Security and Compliance:

  • Ensure the processor is PCI DSS compliant to protect customer payment data.

  • Verify that they offer robust security features, like encryption and fraud detection.

  • Check if they provide tools for complying with data privacy regulations (e.g., GDPR).


5. Integration:

  • Determine if the payment processor can easily integrate with your website, POS system, or software.

  • Explore the availability of developer resources or APIs for custom integrations.


6. Customer Support:

  • Test the responsiveness and helpfulness of their customer support, even before signing up with a new provider

  • Ensure they offer support channels that suit your needs, such as phone, email, or live chat.


7. Payment Methods:

  • Make sure the processor supports the payment methods your customers prefer.

  • Consider mobile payments, digital wallets, and international payment options.


8. Settlement Time:

  • Inquire about the time it takes for funds to be deposited into your account after a transaction.

  • Faster settlement can be important for cash flow management.


9. Scalability:

  • Choose a payment processor that can grow with your business.

  • Consider how they handle increased transaction volumes as your business expands.


10. Reputation and Reliability:

  • Research the processor's track record and reliability in terms of uptime and service.

  • Check for any history of security breaches or issues.


11. Contracts and Terms:

  • Read and understand the contract terms, especially cancellation policies and contract lengths.

  • Avoid long-term contracts if possible to maintain flexibility.


12. Test and Monitor:

  • Before committing fully, conduct a trial period to ensure the processor meets your needs.

  • Continuously monitor transaction processing and customer feedback.


Remember that the best payment processor for your business may depend on your specific industry, size, and needs. Take your time to evaluate options and choose the one that aligns most closely with your requirements, needs, and budget.

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